The Benefits Of Photos And Videos At Your Corporate Event

Your Corporate Event will take a great deal of planning, money and time and so it is important to consider the documentation of your event as part of your planning process.

Having photos and videos of your Corporate Event will not only record important points during the event but it will give you the opportunity to market your event success after the event itself has finished and encourage attendance at the next event should your event occur again at a future date.

Allocate the Corporate Event Documenting Role

The first step would be to allocate the management of documentation to a specific individual throughout the Corporate Event sessions.

This can be done by either identifying someone within the Corporate Event team or by using the services of a Photographer/Videographer. 

If the budget allows employing the services of a professional to carry this out would allow for a more professional service to be undertaken which will be hugely beneficial for your event however less formal staged photos that can be taken on a mobile phone could be just as good and will also help your budget!

Whatever route you choose to take put some ground rules in place covering how and where the photos can be taken, areas that are out of bounds perhaps for confidentiality and safety reasons and also ensure you have got agreement from delegates for photos and videos being taken by sending a disclaimer ahead of the event.

So that you do not end up annoying your guests ensure that your photographer/videographer agrees to operate in the background and does not intrude too much on delegates in attendance.

Plan the Photos and Videos to be taken

During the planning process p your proposed put together a Event Documenting Plan to ensure the right photos and videos are taken at the right time capturing the key moments of the Corporate Event.

Think about the stages of the Corporate Event and the moments to be captured, for example there is the attendees arrival time and sign up, meetings and presentations where attendees are seated, photos and videos of speakers, group photos, break times, entertainment and any suppliers setups such as stages and caterers. 

A list should be put together which can be reviewed by the Corporate Event Team, this list should be provided together with a timeline running alongside the timetable for the day activities.

Use A Photo Booth or Photo Setup

If you wish to have a less formal approach to your photo taking you could even consider the possibly of using a Photo Booth or Creating a Photo Corner for delegates to use this is always a popular option at parties and will be the case for a Corporate Event too. 

Photo Booths can be tailored to display the Company or Event Name on photos taken and printed that will further support the Marketing Strategy of your event reflecting the style and uniqueness of your Corporate Event and Branding.

A Photo Booth can be a good ice breaker helping people to get to know each other better and encourage a bit more networking. This would help towards creating a lighter more enjoyable atmosphere for your guests making them feel more comfortable and able to enjoy the event building on team cohesion.