Do not underestimate the importance of Food at your Corporate Event.
If you get this wrong it could spoil all your Corporate Event Plans and leave a negative impression with your guests.
What To Look For When Choosing Corporate Event Catering
The Hungry Plaice • July 10, 2020
The Importance of Corporate Event Catering
Food at Corporate Event is a big thing, break times will be something your guests will be looking forward to and you need to impress your guests with the food you lay on as much as the Event itself.
Keep in mind that when stopping to eat and drink this gives your guests the chance to sit and socialise with those around them at your Corporate Event giving the opportunity to relax and network which will be advantageous to the event itself.
Your Corporate Event Catering needs to be tailored with your guests in mind treating them whilst they are taking their break and providing them something to keep them talking about even after they have left your event and gone home!
Type of Corporate Event Catering Service Required
The Type of Corporate Event Catering you choose should reflect the needs of your event, it might be that you opt for a formal sit-down dinner or a less informal Food Van or Buffet.
Your choices could be limited if you have been given a budget you need to stick to so it is best to shop around to see what you can afford as you might be surprised by what you can find even with a smaller budget.
Event Caterer Terms of Payment
Corporate Event Caterers will supply a quotation as required this may be a set amount or based upon the number of guests you will have at your Corporate Event.
The Event Caterer will also have details of their payment terms and every Event Caterer will differ in their requirements with regards to payments so you should ensure that you ask for this information before you take on a booking.
You may have to pay a holding deposit to your caterer before the event starts to secure your date and this could be followed up by a subsequent payment before or after the event itself. You may even be required to pay the full amount on booking
Make sure that you ask about all the charges that will be included in your quote, most Event Caterers will be honest and upfront about what they charge whilst others could have “hidden costs” which can only be identified by scrolling though their terms and conditions, this includes things like staff hire, setup and pack down charges, serving times, and non-standard menu items.
Corporate Event Catering Supplier Requirements
Whatever you choose it is important to understand exactly how your Catering Suppliers will operate whilst they are on site and delivering their service this should include;
• Whether the Event Caterer has their own Preparation Area or if this needs to be provided
• Setup and pack Down times required on site
• Equipment that your Catering Supplier will require
• What your Event Caterer will want access to whilst on site such as Water, Wastage, and Power
Normally your Event Caterer will outline these requirements from the outset and if they are experienced they would have standard requirements but if you are in doubt you can just ask.
Catering Service Delivery
You will need to work with your Corporate Event Caterer to provide the optimum service for your guests.
Your caterer will need to understand your requirements, the type of food you require and how much time you will be allocating to the food service.
Think about the whole service delivery from start to finish and ask your caterer how each step will be covered you should consider;
• Will you be providing food that can be eaten standing up or sitting down?
• What seating areas will be laid on?
• How will your guests get their food, will this be delivered to tables or Self Service?
• How long are you allocating to the eating times at your Corporate Event?
• How will Cutlery, Napkins, Sauces and Condiments be provided?
• Will there need to be staggered serving times or will service be all at the same time?
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Provision Of Drinks At Your Corporate Event
At the same time when you are looking at your food provision give thought to the drinks at your Corporate Event.
Whilst it sounds great to lay on a free Cocktail Bar with a Mixologist for all your delegates this will not be a responsible option if guests have driven to your event however, it would be more suited to an event where guests are staying overnight or transportation has been laid on to move guests to and from your Event location.
Make Sure Your Corporate Event Caterers Can Manage Your Event
Anyone can say they can manage your event, an Event Caterer will want to get your booking to make money and some will say whatever you want to hear to secure a booking.
Look for the honest Event Caterers who will tell you how long it takes them to serve rather than agreeing to your timescales.
Do some research on your potential Event Caterer by checking out their website and social media pages, you are looking for past events photos and comments, every business these days will thrive on feedback and you should be able to obtain this on their own Website, through Google, Facebook or another Feedback provider.
Try not to be swayed by what you think you can see with an Event Caterer, just because they have less staff and less equipment than another Caterer it doesn’t mean they can’t deliver their service as well it may be that they are setup differently and have their processes aligned more efficiently.
If you really need assurance you can always ask for recommendations and the names and contact details of previous clients that you can contact directly and ask questions.
Ensure The Event Caterers Cover Dietary Requirements
There will be a few of your guests that will have dietary requirements and you should check that your Event Caterer will cater for these.
All Event Caterers will be trained in Allergens and will be aware of the most common Allergens that are found in food and can demonstrate how they deal with allergens if needed.
Your guests may be Vegan or Vegetarian or have a Nut Allergy which are common requirements but there may be guests with other intolerances such as Dairy, Wheat, and Gluten which need to be catered for.
Check Our Your Corporate Event Caterer Credentials
It goes without saying that every single Event Caterer should be registered with their Local Authority, if they aren’t then alarm bells should be ringing for you, Food Hygiene Ratings will tell you about their ability to deliver a safe food service and these are easily found on the internet.
You should understand the difference in a business who holds a Level 1 Rating and one that holds a Level 5 Food Rating and you might wish to consider not wishing to work with anyone at a certain level, delivering a service at the level required for a Corporate Event should be at the highest quality and provision possible.
It is also a requirement by law that everyone who handles food should be trained to Level 2 Food Safety and you should ensure that all team members of the Event Catering Company can prove this. In some cases, you may find individuals within the business who are trained to a higher level if they are in Management roles.
Catering Companies should also have Public Liability Insurance providing £5m or £10m cover, these should also extend to Employee Liability where they have people working with them.
Other documentation could include a HACCP System covering Risk Assessments for the Catering Business including Food Safety, Health and Safety and Fire Safety.
There may also be Certifications relevant for any equipment used within the business such as for the safe use of LPG.
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